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Administrative support duties will include, but are not limited to, the following:
- Pro-actively managing a complex executive calendar that includes scheduling meetings and travel, video conferences and group events.
- Assisting with developing and updating PowerPoint presentations, Excel spreadsheets and other documents.
- Preparing meeting materials including assisting with the creation of presentations, handouts and other related materials.
- Drafting and typing correspondence, making copies, preparing binders, answering and directing inquiries to the proper party within the team.
- Facilitating and coordinating communications and administrative procedures across the team.
- Coordinating conference/meeting room set-up, ordering catering, and making logistical arrangements;
- Placing and screening telephone calls and answers queries with discretion.
- Making worldwide travel arrangements (airline, hotel reservations and processing country visa) for the Executive Director.
- Potentially, inputting financial data and performing basic analysis.
- Providing back up assistance to other administrative support team members where needed.
Education and experience:
- A relevant education (minimum HBO/Havo), a certificate/diploma in a relevant professional field.
- 3-5 years experience in an administrative environment.
- 2-4 years experience in supporting a senior executive in a fast paced environment.
- Must be an independent worker, proactive and solution oriented, looking for ways to value and assist the Executive Director.
- Demonstrated ability to multi-task and prioritise work with a strong attention to detail.
- Be flexible, sensitive to cultural diversity, and integrate well in a busy, friendly environment.
- Experience in working with confidential information.
- Strong verbal and written communication skills, fluent in English both in writing and verbally.
- Customer service-focused with an ability to work collaboratively with others.
- Must demonstrate a positive and helpful attitude.
- Expert level knowledge on Microsoft products including Excel, Word, Powerpoint and Outlook.
- Ability to navigate web/email and find information quickly.
How to Apply: To apply for this position please send a motivation letter and an updated CV in English to info@northstar-alliance.org with the relevant job title as the subject line.
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